Operational Change Log

(Last updated June 30, 2020)

Nova Scotia declared a Provincial State of Emergency which took effect on March 23, 2020. Due to the fast-moving changes in response to the public health threat posed by COVID-19 (Coronavirus), we are highlighting significant changes in an Operational Change Log.

Acadia University is closed to the general public. Most buildings are locked 24/7. Employees who can work at home are doing so as our operations continue online.

Out-of-province students can have others pass through the Nova Scotia border to retrieve them. Details in our March 23, 2020 update.

Updates from Faculty and Staff

We try to ensure the accuracy of the information on this site. Acadia faculty and staff are encouraged to send us any applicable updates.

Facilities

Access Restrictions to Buildings

All campus buildings are locked 24/7 effective March 20, 2020. Most of us need to remain at home to flatten the curve.

The following buildings will have restricted access:

  • University Hall (University Avenue entrance)
  • Safety and Security Office (Highland Avenue entrance)
  • Wheelock Dining Hall (for students remaining in residence and employees whose duties require them to be on-site).
  • Campus Bookstore (open weekdays from 10 a.m. - 2 p.m. for safe book return) (Wheelock Hall entrance)
  • Beveridge Arts Centre, Technology Services (Main Street entrance. Hardware repair only by appointment)
  • Residence Buildings are under new restrictions as of March 23, 2020.

Woodland Trails are now open, with social distancing measures required.

K.C. Irving Environmental Science Centre and Harriet Irving Botanical Gardens are closed as of March 22, 2020.

The Acadia Athletics Complex remains closed. A phased re-opening will begin in July with privately-owned businesses in the complex resuming operations. Outdoor camps will return in July and August. We will work to reopen indoor facilities (such as the fitness centre) in conjunction with students returning to campus.

Once our Box Office reopens, facility members whose membership was suspended due to the closure will receive a membership extension for the time missed during the closure.

The Acadia Community Farm is closed for the 2020 season.

Employees with existing after-hours access on their swipe cards will continue to have their access. All others will need to contact direct supervisors to determine their needs.

Signage is posted at all building main entrances to explain the closure and provide contact phone numbers if access is needed. ​

Operations are continuing as our employees work from home where possible and practical. Please use emails where possible to connect with them.

Campus Services

Services Continuing on Campus

  • Physical Plant
  • Safety and Security
  • Residence Life Access Control (Call or email. No drop-in service)
  • Dining Services (Wheelock Hall with reduced hours 8:30 a.m. until 7:30 p.m.)
  • Acadia Post Office continues its regular operations with modifications. (Call or email. No drop-in service.)
  • Registrar’s Office will have some staff on rotation for appointment-only service. (Call or email. No drop-in service.)
  • Campus Bookstore will be open weekdays from 10 a.m. - 2 p.m. for safe book return drop off. It continues to process online orders and they are being shipped for free within Canada.
  • Printshop (Email requests. No drop-in service). Pick up will be arranged at Acadia’s Post Office.
  • Switchboard will provide automatic options for connection to departments.
  • Residence Buildings are under new restrictions as of March 23, 2020.

Access to most campus services will be via online means. As of March 18, 2020, employees were advised to work from home as soon as possible and practical, once they had Dean and Executive Director approval. Students who remain on campus will continue to have access to services, though modified and limited.

Woodland Trails are now open, with social distancing measures required.

K.C. Irving Environmental Science Centre and Harriet Irving Botanical Gardens are closed as of March 22, 2020.

Textbook Return - the deadline for rental book returns is typically April 20, 2020, but that has been extended with a 15-day grace period. Students can return books by May 5, 2020. Students also have the option of mailing/couriering the rented books to us. Acadia University Bookstore, 44 Highland Avenue, Wolfville, NS, B4P 1Y7. Phone: 902-585-1201.

Students will need to provide their name, email address, and phone number they used to set up their rental account with the books they mail/courier, so that the proper student account is credited.

Technology Services is not open for drop-in help but is accepting phone (585-4357) and online requests for support weekdays from from 8:30 am – 4:30 pm for the duration of the Temporary Work from Home period. For the fastest support, please enter a ticket in HUB Service Portal at hub.acadiau.ca. If you have issues with HUB access, you may also send an email to helpdesk@acadiau.ca. If you require assistance with a computer or device, an appointment will be necessary. This can be organized via the HUB Service Portal.

Detailed information and technology support related to the new Temporary Work from Home Guidelines (PDF) are accessible on the HUB, listed as Work from Home.

Set your voicemail to indicate that you are out of office, using the following greeting: "You have reached [name]. I am currently working away from my office as Acadia University does its part to limit the spread of COVID-19. I have limited access to my voicemail, so please send me an email at [email]. Thank you and take care." Access to the voice mail system is available by calling 902-585-8500. Visit the HUB to learn more about greeting options.

Human Resources released a new online guide on March 18, 2020, for employees who will work from home while the University follows social distancing recommendations in response to COVID-19. General information for employees is in the Faculty/Staff FAQ, along with a copy of the new guidelines. Detailed information and technology-related support related to new Temporary Work from Home Guidelines (PDF) released on March 18, 2020, are accessible on the HUB, listed as Work from Home. Employees who can are expected to work from home as soon as possible and practical, once approved by their Deans or Executive Directors.

Human Resources also offers an Employee and Family Assistance Program (EFAP) and offers 24/7 free, confidential support to all eligible Acadia employees. Call 1-800-387-4765 or visit the Human Resources website.

Vaughan Memorial Library is closed until further notice. The Library has gone online:

The loan period for all Acadia/Novanet checked out materials has been extended until September 30, 2020. Overdue notices will not be generated and fines will be waived for Acadia/Novanet materials.

During the current campus closure, books can be sent out to all faculty, staff, and students by mail and a postage paid return label will be included. It is also possible for library staff to scan and email book chapters and journal articles in accordance with Canadian copyright legislation. These services are free and are subject to staff availability and access to the building. Contact access-circ@acadiau.ca to place your request or visit the library policies for more information.

Financial Services will process invoices, travel claims, and approvals received electronically, including copies of receipts. Please submit any travel claim, cheque request or invoice relating to the 2019-2020 fiscal year as soon as possible to accountspayable@acadiau.ca. However, for audit purposes, you will still need to submit the original receipts and claims at a later date.

Procurement Services has implemented changes to purchase orders, courier shipments, and truck delivery effective March 27. See details in the Faculty and Staff section of the FAQ.

Acadia Post Office is open and operating until further notice. Users are asked to scan and email paperwork instead of using internal mail, when possible. To avoid unnecessary trips to University Hall call 1464 or email postoffice@acadiau.ca and ask if you have anything to pick up from your mailbox. If you go to the Acadia Post Office to pick up items, bring your keys. We want to limit in-person interaction. Follow Canada Post updates on service interruption and safety protocols.

The Registrar’s Office is accepting phone, email and online (HUB requests) for support and information. Staff will be onsite Tuesdays and Thursdays only, and requests for emergency service and official documents are by appointment only. The primary and preferred means for responses and issuing of documents will be electronically. Please email registrar@acadiau.ca, or submit a HUB request

Manning Memorial Chapel is closed but the Chaplain is offering support via email and phone 902-599-2436.

The Wong International Centre is closed,  but will provide workshops and other programming online. Staff are available online to provide assistance with immigration documents, taxes, and other questions.

Accessible Services are offering support via email and online means.  

Classes and Exams

In-person Spring and Summer courses will not be offered on campus. Select courses will be offered via remote delivery.

Online courses offered through Open Acadia will continue as planned. Students interested in taking Open Acadia courses should contact the Registrar’s Office or Open Acadia.

Remote delivery options are being planned for students in the BEd and MEd programs for courses that would normally be offered on campus. Students in the BEd and MEd programs will receive further details directly from Open Acadia.

Fall 2020 on campus courses are now set to begin on September 21. Our Fall 2020 Academic approach is built on ensuring the health and safety of students and employees, while providing a range of flexible models for students who intend to join us on campus or cannot or choose not to attend in person. How a course is facilitated could depend on the size of the class, the content topics and the level of classroom participation. Each course will be delivered in one of five formats. The course delivery of each course will be shared by Friday, July 10th.

1. On-Campus Instruction (LC)

On-campus activities requiring in person delivery that cannot be modified for virtual instruction. Delivery of these activities will be adjusted to comply with public health guidelines and physical distance requirements.


Hybrid Courses

A flexible course structure that combines elements of both classroom-based and virtual learning. Students will have the option of attending course components in the classroom or virtually. There are two formats:

2. Scheduled Instruction (AA)
Virtual Instruction will have specific “live” class times as noted in the course timetable for lectures and other activities. Pace of course content delivery, in addition to required assignments and on-going assessment will be consistent across both virtual and classroom-based environments.

3. Unscheduled Instruction (AB)
Virtual Instruction will be unscheduled allowing students to participate primarily on their own schedule. Pace of course content delivery, in addition to required assignments and on-going assessment will be consistent across both virtual and classroom-based environments. These courses will provide flexible options for students who wish to study online and/or who will be residing outside the province in time zones that would make it difficult for them to align with courses scheduled in the Atlantic Time Zone.


Virtual Courses

Virtual courses will take place entirely online. There are two forms:

4. Scheduled instruction (XX)
These courses offer specific “live” class times as noted in the course timetable for lectures and other activities. Faculty and instructors also have the flexibility to integrate additional online activities directly with the class and/or individual students.

5. Unscheduled instruction (YY)
Virtual instruction providing students with the flexibility to complete a course based primarily on their own schedule. These courses will provide flexible options for students who wish to study online and/or who will be residing outside the province in time zones that would make it difficult for them to align with courses scheduled in the Atlantic Time Zone.

Admissions and Tours

Admissions and Tours

In-person campus tours are cancelled until further notice.

Acadia is still accepting applications. Anyone with difficulties submitting application documents due to Novel Coronavirus can contact Acadia University for assistance.

In-person Spring and Summer courses will not be offered on campus. Select courses will be offered via remote delivery.

Online courses offered through Open Acadia will continue as planned. Students interested in taking Open Acadia courses should contact the Registrar’s Office or Open Acadia.

Remote delivery options are being planned for students in the BEd and MEd programs for courses that would normally be offered on campus. Students in the BEd and MEd programs will receive further details directly from Open Acadia.

Future students: acadia4u@acadiau.ca
Undergraduate students: admissions@acadiau.ca
Graduate students: gradadmissions@acadiau.ca
Open Acadia (online courses): openacadia@acadiau.ca
Acadia Divinity College applicants: adcadmissions@acadiau.ca

Travel

March 19, 2020 – Canada updated its travel advisory to Level 3 (avoid all non-essential travel). Please refer to travel advisories and consider border closures and disruptions in all modes of transportation and movement.

March 16, 2020 – Canada is barring entry to all travellers who are not Canadian citizens, permanent residents or Americans - new measures being introduced to stop the spread of COVID-19. There will be exceptions for air crew, diplomats, immediate family members of citizens and, at this time, US citizens.

March 15, 2020 – The provincial and federal governments advised Canadians to avoid international travel and recommended that Canadians return home to avoid flight restrictions.

International Travel

All non-essential international travel by faculty, staff, and students for Acadia-sanctioned activity is prohibited.

Approval for travel considered essential for Acadia-sanctioned activity is subject to review by the President and Vice-Presidents. Requests for consideration must be submitted via Directors or Deans.

Domestic Travel

Based on public health official advice, there is currently no restriction on domestic travel (within Canada). That may change.

Faculty and staff are not required to notify Acadia of personal travel at this time. If domestic travel is for an Acadia-sanctioned activity, please discuss it with your direct supervisor.

Students are not required to notify Acadia of personal travel at this time. If domestic travel is for an Acadia-sanctioned activity, please discuss it with your professor/organizer.

Returning from International Travel

As per federal and provincial guidelines, anyone returning from abroad, including the United States, must self-isolate for 14 days.

Students on exchange programs must notify Michael Holmes at michael.holmes@acadiau.ca when they arrive in Canada.

Students who live in residence returning from the US and other international destinations are required to notify Student Affairs, which will assist you with self-quarantine and monitoring for symptoms to protect you and others in residence. If you are not ill, you are asked to communicate with your professors directly to arrange for course accommodations. Students arriving in Fall 2020 from outside of Atlantic Canada (NS, NB, PE, NL) will be required to self-isolate for 14 days. Support systems will be put into place to help facilitate self-isolation.

Off-campus students returning from the US and other international destinations are required to notify Student Affairs, who will assist you with self-quarantine and monitoring in ways that protect you and others. If you are not ill, you are asked to communicate with your professors directly to arrange for course accommodations. Students arriving in Fall 2020 from outside of Atlantic Canada (NS, NB, PE, NL) and who plan to live off-campus are required to self-isolate for 14 days prior to arriving on campus.

Faculty and staff returning from the US and other international destinations are required to report your status to your direct supervisor. If you are not ill, it is expected you will work from home, as appropriate, in consultation with your supervisor.

How to self-isolate/quarantine

Monitor your health, and if you feel unwell, complete a self-assessment on the 811 website. If it is recommended, contact 811 for instruction from health officials.

Self-quarantine is to last 14 days from the date of return to Canada, and before individuals can return to campus.

Resources